Conference Exhibitor Information

Tabletop Exhibit: $1,800 (Nonprofits are eligible for a discounted rate of $1,200) -One 6.5’ x 24’’ skirted table, two chairs, and one wastebasket is provided for each tabletop exhibit. Additional equipment such as electricity, internet, etc. is available at an additional cost, and should be negotiated with the hotel audiovisual services provider in advance of the conference. Expenses for additional needs will be the responsibility of the exhibitor. All Tabletop Exhibits include one conference registration.

Resource Table: $600 – This lower cost alternative offers the opportunity to feature your materials on a display table in the registration area. Materials can include books, magazines, conference announcements, or any other free items. Materials will be displayed at the start of the conference and replenished as needed by AMERSA staff.

• In accord with the position of the organization, funds are not accepted from medical, alcohol, tobacco, cannabis and psychoactive substance industries (e.g., pharmaceutical, medical device, psychotherapy software, biotechnology industries, or foundations established by these businesses). As such, they are not permitted to exhibit at conferences.
• Exhibitors seeking to sell goods (e.g., books, advocacy-themed items) must have approval from AMERSA. Such exhibitors must submit a comprehensive inventory of goods to the Executive Director, and if approved, post the approval notice at their exhibit table.
• Exhibitors may provide promotional items, but those must be confined to the respective exhibitor table. Advertisements and promotional materials may not be displayed or distributed in the educational space at any time.
• Exhibitor representatives may attend an educational activity under the following conditions:
  • They may not engage in promotional activities outside of their assigned exhibitor booth
  • Exhibitors must defer to registrants when space is limited in an activity room
  • They must wear an Exhibitor badge at all times while in conference venue
• The AMERSA name may not be used in promotional advertising or news releases.

• Exhibitors withdrawing or canceling an application on or before August 1, 2025 will forfeit 25% of the total cost paid.
• Exhibitors canceling after August 1, 2025, but on or before September 30, 2025, will forfeit 50% of the total cost paid.
• Exhibitors canceling after September 30, 2025, will forfeit 100% of the total cost paid.